WPCasa Dashboards does not handle the emails sent when a user registers. The add-on simply uses the default WordPress function wp_new_user_notification(). This allows you to customize the email content using the appropriate WordPress filter.
For easier handling, the free plugin Better Notifications for WP is a great option for editing the welcome email and turning it into an awesome experience for your new customers.
Download the Plugin
First, you need to install and activate a plugin to send your welcome emails. Better Notifications for WP is a free tool that lets you configure all of the various automated emails WordPress sends out.
To install the plugin, go to your WordPress dashboard and navigate to Plugins > Add New. Search for “Better Notifications” — it should be the first option to appear. Then click Install Now and Activate.
Add a New Notification
With the plugin activated, the next step is to create a new notification. In your dashboard, go to Notifications > Add New Notification.
Give your notification a title, and select “New User Registration – For User” from the Notification For drop-down menu:
Next, fill in the email subject and message body with your desired content. This works just like the Classic Editor in WordPress, so the process should feel familiar. You can insert images, include links, and format your text:
You can also add shortcodes to your email to automatically include dynamic information. To see the available shortcodes, click the Find Shortcodes button in the bottom-left corner of the editor.
This will open a page where you can select the type of notification you’re creating and view all available shortcodes.
One particularly useful option is [email_user_login], which inserts the login name the user entered during registration. This is a simple way to personalize your welcome email.
When you’re done, click Save.
Send a Custom Test Email
The plugin also offers an option to send a test email to yourself — a useful feature you should take advantage of. You don’t want to craft a beautiful welcome message only for it to never arrive.
Simply click the Send Me a Test Email button next to the Save button:
The email will be sent to the address listed in your WordPress user profile. Once received, review it to ensure everything displays correctly.
Test the Custom Email with a New User Account
Thorough testing is critical. To see the email from a real user’s perspective, log out of WordPress and go to your WPCasa Dashboard’s new user registration page. Register a new account.
Then check the corresponding email inbox and verify that the welcome message was received. Confirm that all links work, any media is correctly embedded, and the message has the intended impact.
If everything looks good, you’re done — you’ve successfully customized your WordPress welcome message!